SSFL Constitution

CONSTITUTION 

OF THE 

TRINIDAD AND TOBAGO 

SECONDARY SCHOOLS  FOOTBALL LEAGUE

1. Name

The League shall be called the Trinidad and Tobago Secondary Schools Football

League (herewith referred to as the “League”).

2. Aims and Object

(a)     It shall have as its object the promotion of football amongst its members.

(b)    It shall help to instill in the players a true respect for law and authority and to foster the spirit of sportsmanship.

(c)     It shall facilitate the holistic development of the players of its member schools.

3. (a)  Membership

The League shall consist of such secondary schools as shall be accepted each year

by the Council of the League, always provided that the proper subscription fees

have been paid, as determined by the General Council.

 (b)  Honorary Membership

An honorary member may be elected at the first General Council Meeting after the

Annual General Meeting by a majority vote of members present and eligible to

vote.  Such honorary member shall be a person who has made outstanding

contributions to the welfare of the League and football generally.

Honorary members shall not be entitled to vote at meetings.

4. Government of the League

The League shall be governed as follows:

(a)     The  Annual General Meeting, the supreme authority of the League

(b)    The General Council

(c)     The Executive Committee

(d)    Standing Committees

(e)     Zonal Committees

5. Officers of the League

The Officers of the League shall be:

(a)     The President

(b)    The First Vice-President

(c)     The Second Vice-President

(d)    The Hon. General Secretary/Treasurer

(e)     The Hon. Assistant Secretary – Operations

(f)      The Hon. Assistant Secretary/Treasurer – Administration

 

All   officers shall be elected at the Annual General Meeting and shall hold office

for two years. If for any reason the office of any elected officer should become vacant between Annual   General  Meetings, an Extra Ordinary General Meeting shall be called to

fill that office within sixty (60) days from the date the post become vacant.

In the event of a mid-term  election the elected officers shall hold office for the

remainder of the term.

 

6. Annual General Meeting

 

The Annual General Meeting of the League shall be held in the Month of March

each year. If it is not possible to hold a meeting in March, the date of the meeting shall be

fixed by the General Council to a date no later than the 30th April of the said year.

The Hon. General Secretary/Treasurer shall give ten days’ notice in writing of the

place, the day and the hour of the Meeting, and shall send with this notice; copies

of the agenda, the Council’s Report, and the audited Financial  Statement with

Balance Sheet.

 

The Financial year of the League shall be 1st January to 31st December.

In the General Meeting and in the Council Meetings each member shall have one

vote.

 

The President shall have an original and a casting vote in case of a tie. In the absence of the President, the Chairman of the meeting shall have both an original and a casting vote.

Nominations for officers must reach the General Secretary, in writing, not later

than twenty eight (28) days before the date of the Annual General Meeting at

which officers are to be elected.

 

All nominations must have a proposer and a seconder. Member schools of the League, the General  Council, the Executive Committee and Zones are those entitled to make nominations.

The General Secretary, upon receipt of nominations, must circularize members of

the General Council and the League of the nominations. Only such nominations will be considered at the meeting.

Provided that no nominations are in fact made, the meeting, by a simple majority

vote, may decide otherwise.

 

The Annual General Meeting shall comprise:

(a)     The Executive Committee.

(b)    One representative from each member participating in the League.

(c)     The Zonal representatives on the General Council.

25% of the membership, not including observers, shall constitute a quorum

for a General Meeting.

 

If within one half-hour of the time appointed for a meeting a quorum is not

present, the meeting shall stand adjourned for the same day the following

week, at the same time and place.

If at the adjourned meeting a quorum is not present one half-hour of the

appointed time, the members then present shall form a quorum.

 

Agenda for this shall be as follows:

(a)     Roll Call.

(b)    Confirmation of the Minutes of the previous General  Meeting.

(c)     Business Arising.

(d)    Council’s Report.

(e)     Treasurer’s Audited Report.

(f)      Election of Officers and Auditor(s)  for the ensuing two years, when required by the Constitution.

(g)    Any business that has been placed before the Council in writing not less than one              month before the date of the Annual General Meeting or any matter that the Annual General Meeting accepts to be  discussed.

The Procedure for the Election of Officers shall be as follows:

(a)     A Presiding Officer shall be appointed by the AGM and he shall receive from the outgoing General Secretary, the nomination paper. He shall inform the Meeting of the names of the outgoing Officers and the names of the persons nominated for each post.

(b)    He shall arrange the issuing of Ballot Papers to those persons who are entitled to vote and for counting of the same.  He shall appoint two (2) members to assist him with the inspection of all papers connected with the Election of Officers and shall immediately announce the results of ballot post.

(c)     Should the votes cast be equal, he should arrange for continuous ballot until a result or results are determined.

If within one half-hour of the time appointed for a meeting a quorum is not

present, the meeting shall stand adjourned for the same day the following

week, at the same time and place, and if at the adjourned meeting a quorum is

not present one half-hour of the appointed time, the members then present

shall form a quorum.

 

7. Extra Ordinary General Meeting

 

An Extra Ordinary General Meeting shall be called by the Council whenever it

thinks it fit or at the written request of one-third of the members of the   League or

on the request of a Zone.

The business to be transacted shall be specifically stated, and no business other

than that specified shall be introduced.

 

8. Duties of Officers   

      

The President, or in his absence, the Senior Vice-President, shall preside at all

General  Meetings and Council Meetings of the League. If the President and both

Vice-Presidents are absent, a Chairman shall be elected from the Council.

However, one officer must be present at any General  Meeting or Council Meeting

One of the Vice Presidents, in order of seniority shall preside at meetings in the

absence of the President.

 

The Hon. Secretary/Treasurer shall be responsible for the careful keeping of the

minutes in which shall be recorded the business transaction of all meetings of the

Council and at General Meetings of the League. He shall be in regular

communication with the President in all matters affecting the interest and conduct

of the League’s affairs.  He shall keep suitable records of all matches played under

the auspices of the League. He shall also be an ex-officio member of all standing

committees, but without the right to vote on these committees, unless he is also an

elected member on them.

 

The Hon. Secretary/Treasurer shall also keep proper books of accounts which shall

Be available for inspection upon request. At Council Meetings  an updated

Financial Statement shall be presented, and at the Annual General Meeting fully

Audited financial accounts shall be presented together with a Balance Sheet duly

audited by the auditor(s) elected.

 

The Assistant Secretary (Operations) shall be responsible for the equipment,

Fixtures and Facilities of the League.

He / She shall prepare for the General Council an up to date inventory of equipment and other property belonging to the League; He / She shall generally do such things as are requested of him/her by the General Secretary from time to time.

 

The Assistant Secretary/ Treasurer (Administration) shall keep such books as are

entrusted to him/her by the General Secretary for recording the Minutes of all meetings.

He / She shall generally assist the General Secretary, but shall be specifically

responsible for the registration of players and related matters.

 

He / She shall generally do such things as are requested of him/her by the General

Secretary from time to time.

If for any reason the office of any elected Officer should become vacant between

Annual  General  Meetings, an Extra Ordinary General Meeting shall be called

fill that  office.

 

9. Auditors

At each Annual General Meeting, when it is required by the Constitution, a

suitably qualified person/persons not being members of the General Council, shall

be elected to serve as Auditor(s) for the ensuing term. The Auditor(s) shall audit the accounts of the League whenever the Council thinks fit, but must do so at least once a year in time for the Hon. Treasurer’s Report to be presented to the Annual General Meeting.

 

10. The General Council

The General Council shall comprise the Executive Committee, one representative

of each school participating in the Premier & Championship Division of the

League, and two representatives from each Zone.

 

General Council Meetings  shall be held no less than once monthly during the

playing season, and other times as the Hon. General Secretary, in conjunction with

the President, shall deem fit or at the written  request of one third of the

membership of the Council or Zone.

All the decisions of the General Council shall be binding upon all Members unless/or until such decisions are varied by a two-thirds majority of Members  present and eligible to vote at a General Council Meeting or a simple majority of Members present and eligible to vote at an Annual General Meeting.

At least five (5) days’ notice of meetings of the General Council shall be given.

Notice is deemed to be served if sent via email.

Twelve (12) members of the General Council shall form a quorum, provided that

at least one of those is an Officer of the League.

If within one half-hour of the time appointed for a meeting a quorum is not resent,

the meeting shall stand adjourned to the same day the following week, at the same

place and time.

If at the adjourned meeting a quorum is not present one half-hour of the time

appointed, the members then present shall form a quorum.

 

11. The Executive Committee

The Executive Committee shall comprise the six officers and one representative

from each Zone – to be nominated by the Zone. They shall be responsible for the

day to day running of the League.

 

12. Standing Committees

At the first Council Meeting following the Annual General Meeting, the following committees shall be elected by the General Council:

(a)     Disciplinary (Premier / Championship Division)

(b)    Fixtures (Premier / Championship Division)

(c)     Appeals

(d)    Credential (see Appendix I)

(e)     Player Development Committee

 

The Disciplinary Committee shall comprise of a minimum of six (6) or a

maximum of ten (10) persons to be nominated to the Committee from each Zone,

plus the General Secretary or the Assistant Secretary Administration, who may call

on any member or members to deal with matters. This committee shall decide on

disciplinary matters (See Appendix for Terms of Reference).

 

The Fixtures Committee of the Championship Division shall comprise two

persons and the General Secretary.

 

The Appeals Committee shall comprise eight persons, plus either the President or

a Vice-President. Any three (3) may form a quorum.

 

The Credentials Committee shall comprise five persons elected by the General

Council (See Appendix).

 

The Player Development Committee shall comprise of the Second Vice President,

the Assistant Secretary Administration, the Assistant Secretary Operation, and five

coaches, one selected from each zone of the League.

Each Standing Committee shall submit a written report to the Council.

 

13.  Zonal Committees

 

Each Zone shall be governed by a Management Committee consisting of its

Officers and one representative from each member within the Zone.

Each Management Committee shall elect its  own officers, who shall be

Chairman, a Vice-Chairman, an Honorary Secretary and an Assistant Secretary

Operations and an Assistant Secretary Administration.

 

Their duties shall be parallel to the  duties of the corresponding officers of the

League. Nominations for officers must reach the Zonal Secretary, in writing, not later

than twenty eight  (28) days before the date of the Annual General Meeting of

the Zone at which officers  are to be elected. Similar procedure as applies to the Annual General Meeting of the League must be

used.

All   officers must be elected at the Annual General Meeting and must hold office

for two years.

In addition, each local Secretary shall forward to the General Secretary the results

of all matches played in the Zone.

He shall assist, in so far as he can, the General Secretary as he may require in the

conduct of the League’s affairs in his Zone.

Each management committee shall meet not less than once monthly during the

playing season.

Representatives of one third the schools operating in the Zone shall form a

quorum.

If within one half-hour of the time appointed for a meeting a quorum is not

present, the meeting shall stand adjourned to the same day of the following week,

at the same time and place.

If at the adjourned meeting a quorum is not present within one half-hour of the

time appointed, the members then present shall form a quorum.

At least one officer of the Zone must be present for any meeting of the

Management Committee of a Zone  to be valid.

It shall be charged with the supervision with the nomination of players of its Zone

to the Championship Division.

Each Management Committee shall submit a written   report to the Council.

Representatives of one third the schools operating in the Zone shall form a

quorum.

Each Zone shall have a Disciplinary Committee, Fixtures Committee and any

other committee as approved by the General Council.

 

14.  Division of the League

 

The League shall comprise a Premier Division, Championship Division, a Senior Division, a Junior Division, a Giants Division, a Girls Championship Division, Senior Division, under 15 division and any other Division approved by the General Council.

The Championship Division shall consist of the first teams of such secondary

schools as may be accepted by the General Council each year.

The principle of promotion and relegation shall be applied in the League between

the Premier division, the Championship Division and the Senior Division except

that no school may have more than one team in the Premier or Championship

Division.

 

Any variation from this principle must be decided by the General Council.

The Premier, Championship and Senior Divisions shall cater to players who have

not attained their twenty first birthday on or before December 31st of the

competition year.

 

The Junior Division shall cater to players who have not attained their seventeenth

birthday on or before December 31st of the competition year.

 

The Giants Division shall cater to players who have not attained their fifteenth

birthday on or before December 31st of the competition year.

 

The Girls Division shall consist of the Girls team of such secondary schools as

may be accepted by the Council each year.

 

It shall be divided into the Under 20 and Under 15 Leagues.  The under 20 League

shall cater to players who have not attained their twenty first birthday on or before

December 31st of the competition year.  The Under 15 League shall comprise

players who have not attained their sixteenth birthday on or before December 31st

of the competition year.

 

15.  Representation

 

The Principal of a school in membership with the Secondary Schools League is the

representative of the school at any meeting or function of the League.

He or she must sign all forms (e.g. registration certificate, etc.) on behalf of his/her

school. The Principal by signing the specific form of the League or by letter signed

by him/her may delegate someone to represent the school at any meetings of the

League or its Committees which the school is entitled or requested to attend.

 

16.  Registration of Players

 

The League reserves the absolute right to decide, through its General Council or

anybody delegated by the General Council, which persons shall be eligible to

function as players in the games of the competitions organized by the League.

Secondary Schools are not permitted to jointly register one (1) team to compete in

any competition.

 

Procedure for Registration

Before students can be accepted by the League to be registered as players to

represent any team playing in the League the following criteria must be  fulfilled:

(1)     Students must be duly registered, according to the existing rules and regulations of the      Ministry of Education and on the official roll of the school presenting the team. These students must attend classes at that school during normal school hours.

Penalty for Infringement:  Suspension of the school from further competition in the division for the remainder of the season.

(2)     They are officially registered by their school with the League.

 

The registration of a player with the League must be made in writing at least

Seventy-two (72) hours before the start of the match in which that player is to take

part. This registration must be made with the General Secretary or Zone Secretary.

In addition to the player’s full name the registration must be signed by the

Principal of the School and accompanied by the requisite fee, as well as the

following; a copy of the players’ official birth certificate, identification and or

Drivers permit

Their ages must fall within the age stipulation of the respective divisions of the

League.

The registration must also be submitted in accordance with prescribed format of

the General Council.

Anyone querying the age of a player should write to the Hon. General Secretary

for the information, and if  he is not satisfied with the information, the General

Secretary has on file, then efforts should be made to obtain the Birth Certificate.

The person making the request should be made to pay the cost of the birth

certificate.

Penalty for Infringement: Loss of game by the offending team.

If both teams offend the game shall be null and void.

(3)    Their birthday falls on or after the first of January of the calendar year and the divisions of the League to be played   shall be            determined at the

first Council Meeting following the Annual  General  Meeting.

 

Penalty for Infringement: Loss of points for all matches in which the offending player(s) appeared. These points shall be awarded to the opposing team(s).

In addition, the offending school shall be subject to any further disciplinary action

as may be decided by the Disciplinary Committee.

No school that has registered players with the League and has played games in the

current season shall be permitted to compete in another League or Association

affiliated to the Trinidad and Tobago Football Federation.

(4)    (a)  A player, who having been registered and/or is playing with the TTFF or       with another League or Association affiliated to the TTFA after

31st August of the current year shall not be eligible to be registered as a player for their school unless they meet the criteria of the Credentials Committee.

(b)    Any registered player/s of the League who registers and/ or plays with            the TTFA or with another League or Association affiliated to the TTFA, shall immediately lose their registration with the League for the remainder of the season.

(c)     Repeat Sixth Form students shall not be eligible to be registered as players for their school’s team unless the Credentials Committee of

the League is satisfied that certain criteria are met.

These criteria shall be drawn up by the Credentials Committee and approved

by the General Council of the League.

Penalty for Infringement: Loss of points or even suspension from further participation in the League for the remainder of the sea son, as the Disciplinary Committee may decide.

(5)    A student who is transferred from one school to another school shall not be eligible to be registered as a player for the school to which he has been transferred unless             the Credentials Committee of the League is satisfied that certain “transfer of players criteria” are met.

These criteria shall be drawn up by the Credentials Committee and approved by the General Council of the League.

Penalty for Infringement: As in 16 (4)

(6)    A non-refundable registration fee of $5.00 per player shall be paid to the League upon a request for registration.

These monies shall be placed in a special “Players Fund”, and shall be disbursed by an appointed  committee solely  for the benefit of        players in the League.

These disbursements must be ratified by the  General  Council.

The sums of money collected in any one year from Player’s registration shall be matched by the League and this sum shall be placed in the Players Fund.

(7)    Coaches attached to schools shall be registered with the League.

Such coaches shall be subject to the decisions and action taken by the Secondary Schools Football League.

(8)     Where incorrect information is found the offending school shall be liable, all penalties and sanctions shall to the games the player or players participated in

 

17.  Disputes

(1)    Any dispute arising between the League and any affiliated school or members of schools, it is a condition precedent that such dispute be referred to arbitration subject to 17 (2) herein below before any party is permitted to bring any matter to the Courts.

The decision of the Arbitrator shall be binding on all parties to the dispute.

 (2)      At the first General Council Meeting of the League after the Annual General Meeting, the Council shall appoint a fixed number  of Arbitrators, one of whom must preside in any dispute referred to in 17 (1) herein above.

 

18.  Interpretations of Rules

In the event of a question arising on a point about which these rules are silent, the matter shall be decided by the General Council at its absolute discretion.

Decisions taken by any Committee on a point which the Constitution is silent shall stand notwithstanding any appeal that would arise from such decision, until the appeal is heard.

19. Finance

Financial arrangements shall be left in the hand of the General Council.

In cases of emergency the General Secretary/Treasurer is empowered to spend sums of money after consultation with the approval of the President, which must be ratified by the General Council at its next    meeting.

20. Amendments to These Rules

No amendments shall be made to these rules except at an Annual General Meeting

or at an Extra Ordinary General Meeting.

A two thirds majority of those present and entitled to vote is required for an

amendment to these rules.

21.  Funds and Assets

In the event of the League being dissolved the funds and assets of the League

shall be  equally divided among the existing  schools affiliated to the League.

22.  Constitution

This Constitution is a contract between the League and its members.

Members apply and are accepted for membership by the League on the

understanding that they agree to abide by the provisions of this Constitution.

A copy of this Constitution is to be signed by the Principal of each member school

and lodged with the Secretary of the League.

23.  Exclusive Rights

The Secondary Schools Football League and its member Schools own the

exclusive rights to broadcasts and transmissions of events coming under their

jurisdiction via any audio-visual and sound broadcasting media whatsoever,

whether live, deferred or excerpts.

24.  Liabilities

Should an Officer or Committee Member of the League be sued or charged in a

court of law or incur cost, expenses or other liabilities as a result of such suit or charge for an action authorized by the League, the officer or member is            entitled to              be indemnified by the League, provided such officer/member was considered to be acting reasonably in carrying out his/her functions.

 

Appendix I (Credentials Committee)

The Credentials Committee of the League has as its function to investigate and

rule on all matters pertaining to registration of players in the League.

Any queries of disputes relating to the bona fide of players must be referred to

the Credentials Committee for determination.

Matters or questions relating to the bona fide of players can be referred to the

Credentials Committee by the Council of the League.

The Credentials Committee may, on its own initiative, investigate any matter

relating to the bona fides of a player or players in the League.

The members of the Credentials Committee shall be elected from amongst the

members of the Council of the League.

In its deliberations the Credentials Committee must at all times be guided by the

requirements of the Constitution of the League.

 

Appendix II – Competition

The competitions in the League shall be run on a basis decided upon by the

Council of the League.

Appendix III – General Rules For All Competitions

All competitions in the League, and rules for such competitions shall be

determined by the General Council, except the following:

  1. For the Under 14 Division and Under 15 Division, the minimum height of the Goal post shall be six feet and the minimum width of the Goal post shall be sixteen feet.
  2. The minimum sizes of playing fields shall be 100yds by 70yds (for Championship Division and Senior Division matches) and        90yds by 50yds for Under 16, Under 15 and Under 14 Divisions.

It shall be the responsibility of the ‘home’ school team to ensure the adherence to the size of    the playing field to these dimensions. In case of the ‘home team’ winning or drawing a          match on a field with incorrect size, the points for the match shall be awarded to the ‘visiting team’. In addition the offending school shall be subject to any further disciplinary action as may be decided by the League’s Disciplinary Committee.

The League   shall be responsible for the correct size of the playing field in all other games which are not played on a ‘home and away basis’. In this case if the size of the field is found to be incorrect the game(s) shall be replayed.

  1. Matches shall be played on the date fixed and the hour appointed unless a postponement is agreed upon by the competing schools and is approved by the respective Secretary according to the competition.
  2. Unless it presents a satisfactory explanation to the appropriate Committee or Sub-Committee within three days (not including Sundays and Public Holidays) a team that does not appear on the field of play to carry out a fixture shall be deemed to have lost the match and it shall be suspended for the remain der of the season.
  3. Points awarded as a result of matches played by a team which is subsequently suspended for any reason whatsoever shall not be taken into account in deciding the League standing.

6.     Rules for Zone Competition

Particular Regulations drawn up by the Zone for the running of their competitions

shall be submitted to the Council for approval each year, before the Second

Council Meeting for the current season.

  1. Any protest arising out of any games in the League must reach the Secretary of the League or of the appropriate Zone Secretary within 72 hours of the end of the game (not including Sundays and Public Holidays).

Appendix IV

At the meeting of the General Council prior to the Annual General Meeting, the

Council on the advice of the General Secretary, shall appoint two persons to check

the credentials of all persons representing schools or zones at the Annual General

Meeting.

Appendix V – Terms Of Reference For Standing Committees (a) Disciplinary Committee

Any player summoned to appear before the Disciplinary Committee must be

informed in writing through the Principal of the schoo1.

The player must be accompanied by a teacher and the matter be heard within seven

(7) days.

If, when the matter is being heard the player is not present, the matter shall be

heard in his absence and decision reached binding.

Any appeal concerning a decision of the Disciplinary Committee shall be made in

writing within seventy-two (72) hours of such decision to the Appeals Committee.

Pending the hearing of such an appeal the decision stands.

(b) Fixtures Committee

The Fixtures Committee shall have the power to change any of its fixtures

Originally decided upon for any reason the Committee deems  fit.

(c) Appeals Committee

The same procedure as apply to the Disciplinary Committee must be followed

with one exception namely:

Any appeal reaching this Committee must be heard within three (3) days. If where

deemed necessary by the Appeals Committee a member from the Disciplinary

Committee may be requested to attend.

The decision of the Appeals Committee shall be final and binding on all parties.

 

(d) Player Development Committee

This Committee shall oversee the day-to-day operation of the Player Development

Program, which shall be formulated by the Committee and approved by the

General Council of the League.

The Committee shall be dedicated to the holistic development of the players of its

member schools.

It shall facilitate this development by stressing the importance of learning, and by

focusing on the continuous improvement of the many fundamental aspects of the

game in all divisions of the League.

It shall design programs that will promote and enhance the skill development of

its players.

It shall seek to build and reinforce strong character in its players, enhance their

self-esteem and augment their knowledge of the game, thus equipping them to

attain their full potential.

List of Disciplinary Measures